If you’re reading this blog, hopefully your organization already has an employee handbook. Employee handbooks are extremely important for the following reasons:

  1. They provide prevention and protection from legal liabilities
  2. They provide tangible guidelines for your employees
  3. They minimize employer and employee misunderstandings
  4. They provide comprehensive answers to frequently asked questions
  5. They create an overall better working environment

One of the biggest mistakes we see small to medium sized businesses make is forgetting to update their employee handbooks. Because employee handbooks play such a crucial role in reducing a company’s legal liabilities, they must be revised yearly with legal updates to remain compliant with company, state and federal regulations.

Your employee handbook may be violating employment laws and regulations set forth by the EEOC and NLRB (National Labor Relations Board), and you may not even be aware of it. For example, did you know that it is unlawful to prohibit employees from talking about their wages or working conditions on social media platforms such as Facebook and Twitter? The NLRB recently changed employer rights surrounding social media limitations; if your employee handbook contains a social media policy, you best review it!

Are you already a member of HR Shield? HR Shield Memberships include free employee handbook creation (and updates) – contact your advisor today!

If you’re new to HR Shield or interested in membership, call 1-877-636-9525 now and we’ll email you a user name and password that gives you instant access to HR Shield. There you’ll find a collection of forms and resources for your entire management team. You’ll also have immediate access to a dedicated HR Advisor to assist you with updating your handbook.


The EEOC is the federal agency that enforces the laws against job discrimination and harassment. Did you know that each year, they process about 80,000 job discrimination complaints having to do with race, sex, disability, age, national origin, pregnancy, religion and/or sexual harassment?

The Commission has the power to file lawsuits against companies with discriminatory practices. A number of laws preventing discrimination in the workplace demand equal pay for equal work, and prevent discrimination on the basis of the aforementioned factors. The EEOC is also responsible for investigating and pursuing companies or employers charged with sexual harassment.

Each year, the EEOC publishes statistics that reflect charges of employment discrimination and resolutions broken down by each of the statuses enforced by the Commission.

Here at the 2012 Employment Discrimination Statistics, outlining the total charges, by state, and breaking the charges down into different types of discrimination.

The highest number of charges was filed in the state of Texas, with 8,929 claims accounting for 9.0% of all US workplace discrimination claims. Florida is next, with 7,940 claims accounting for 8.0% of the total for the US.  California is close behind that with 7,399 claims accounting for 7.4% of the US total.  Other states with over 4,000 claims were Georgia, Pennsylvania, Illinois and North Carolina.

Alternatively, the state with the lowest number of charges was Montana, with only 13 complaints! Disability, Retaliation and Sex were the state’s primary complaints.  States with less than 50 complaints were Vermont, Rhode Island and Maine.

Does your workplace need help with specific employee situations? Looking for someone to manage discrimination claims or mediation hearings, and support an overall happier and healthier working environment? HR Shield’s expert team is ready to work for you, so that your organization doesn’t make this year’s list!

Wage and hour compliance can be confusing, especially when your state law requires one thing, and federal law requires another.

What happens if state law requires payment of a higher minimum wage than the federal law (which is currently $7.25 per hour for covered non-exempt employees under the Fair Labor Standards Act)?

In states where the state law requires a higher minimum wage, the higher standard applies. But, did you know that the federal law only requires a minimum wage of $4.25 per hour for workers under the age of 20 during their first 90 consecutive calendar days of employment?

After 90 consecutive days of employment (or the employee reaching his or her 20th birthday), the employee must then receive a minimum wage of $7.25 per hour. In this particular case, if you are the employer of employees under the age of 20, you are going to want to refer to your state law’s specifications. If the state requires a higher standard, that is what will apply.

If your company operates in multiple states, and has employees in multiple states, you will need to review each employee’s particular state minimum wage (the state in which they reside and work in).

Need some help? With HR Shield, you get instant access to all the information, training, forms and expert advice you need to keep your workplace in compliance and protect your bottom line. We’ll help you identify exactly which regulations you need to satisfy and what you need to do to stay compliant across the board including the Fair Labor Standards Act and minimum wage specifics.

For more information, just contact us!

The New Year always presents itself with resolutions ranging from health and fitness goals to bettering productivity and promoting personal growth within the workplace.

Unfortunately resolutions and commitments to bettering one’s self in the New Year always start out strong, but eventually many of us end up falling back into the same routine we were trying to get out of. Balancing work and personal life is always a common resolution. People want to make more time for their families, and get out of the office every now and then.

Here are some tips that may make sticking to your New Year’s resolution of “better balancing your life” a little bit easier:

  • Designate one day per week when nothing work-related will be addressed. No getting stuck at the computer, no answering phone calls, no stressing out. Many of us have demanding jobs that require attention in the evenings or even weekends. But as we all know too well, the second we sit in front of our computers to address something, 5 minutes can become 15 and then 15 becomes a few hours. Pick your day to avoid work responsibly! If it’s your day off, go ahead and take it! Plan something outside of the house with family or friends, away from distracting communication devices!
  • Take your lunch break. Stop eating lunch at your desk, or worse, skipping lunch. Get outside for 20 minutes to a half hour each day during your lunch break. Go do something! It will help clear your mind, and prevent you from feeling “trapped in the office” all of the time.
  • Commit to a healthy hobby. Whether it’s playing Ultimate Frisbee with friends, going to Pilates, or throwing a baseball around with your kids, commit yourself to a healthy hobby. Even 2 or 3 days a week will help break up your week and guarantee that you’ll be doing something other than work!

These 3 tips were brought to you by HR Shield. We encourage you to share these tips with your co-workers, promoting an overall healthier working environment. Balancing your work and personal life is often a challenge, but it’s easier than you may think! Follow the abovementioned tips for a happier and healthier you!

For more topics on employee health and wellness, click here.

It may be time for an HR Audit! Has your organization ever conducted one?

A Human Resources Audit is the evaluation of all persons, systems, processes, practices and projects within your organization’s human resources department. A comprehensive audit performed by an HR professional will identify needs for improvement but most importantly will determine whether your organization is in compliance with the ever-changing rules and regulations of employment law.

Human Resources Audits should be performed by an unbiased individual outside of your organization in order to ensure the best review (and advice) possible. And, it’s important to conduct these audits routinely. Employment laws can affect any stage of the employment process and the only way to avoid costly fines and lawsuits is by constantly maintaining compliance.

There’s one more benefit of audits, for both you and your employees: they ensure you’re maintaining a happy and productive workforce. Because an HR Audit will review practices and employment-related programs within your organization, an audit will identify employee dissatisfaction or areas with a need for improvement. This reduces turnover and boosts the overall moral of the workplace.

Concerned about compliance or looking for some better practices to streamline your HR processes? HR Shield currently includes a FREE Compliance Survey & Employee Handbook with each new membership. And, you’ll get instant access to an extensive online library of forms, templates and training tools on everything from job interview tips to performance reviews and compliance.

Did we mention that each new client gets their very own HR Advisor as well? Each HR Shield Advisor has a minimum of ten years HR experience coupled with extensive business expertise in companies of all shapes and sizes.

Contact HR Shield today for more information, or sign up now by clicking here!